A student officially withdrawing from all classes during an academic term should fill out the “Withdrawal from Semester” electronic form located on MyCSM, Forms. It is recommended to contact the following offices:
- Go to the Achievement Center to perform an exit interview.
- Go to Financial Aid to discuss any repercussions with loans or other financial aid.
- Go to Student Billing to discuss any financial repercussions.
- Go to the residence hall (if applicable) to check out of residence hall.
- Go to the Campus Information Center (return ID card).
The administrative offices listed above will contact the student if necessary before they sign the electronic form.
Refunds are determined by the date of the official withdrawal. A withdrawal is considered official when the written notice, after being signed by the designated personnel, is returned to the Registrar’s Office
A student can be administratively withdrawn according to the following process. The administrative withdrawal grade of “AW” is used to withdraw a student from one or more courses or all courses when the student is unable to initiate the withdrawal herself due to extraordinary circumstances such as serious illness, accident, etc. This withdrawal could be done up until the last business day of the semester. An “AW” will not affect the GPA. Steps: 1) Faculty and/or administrative staff will gather the documentation to support the withdrawal. 2) They will give the documentation to the Registrar who will initiate the withdrawal form. 3) The Registrar will give the form and documentation to the VPAA who will authorize the withdrawal.
The administrative withdrawal grade of “FW” is used to withdraw a student who has stopped attending one or more courses or all courses. The student will be contacted to encourage her to initiate a withdrawal before this process is initiated. This grade can only be used up until the last day to withdraw. It will count as an F in the GPA calculation. Steps: 1) Faculty and/or administrative staff will gather documentation to support the withdrawal. 2) They will give the documentation to the Registrar who will initiate the withdrawal form. 3) The Registrar will give form and documentation to the VPAA who will authorize the withdrawal.
The Registrar’s Office will notify Financial Aid, Student Billing, Residence Life, and the instructors of administrative withdrawals.