A grade of Incomplete may be used in circumstances when, for serious and unforeseen reasons beyond the student’s control, she is unable to complete the work of the course. To request an extension of time beyond the semester, a student will file with the instructor a written application for a grade of “I” (Incomplete) giving reasons for the request. The form is available under Forms on myCSM. The student must have achieved a passing grade at the time of application and must have completed the majority of assigned work for the course. The student must apply at least two weeks before the end of the course. If extenuating circumstances prevent applying within two weeks, document this on the application and consideration will be given to waive the two-week deadline. Some courses do not allow for the grade of Incomplete.
If the instructor grants permission, the instructor and student meet to determine:
- The means to be used to complete the work.
- The time limit set for completion, not to exceed six weeks from the time the course concludes.
Copies of the completed application will be filed with the Registrar’s Office, instructor, advisor and the student.
If a further extension of time is needed, the student will file, before the deadline, a written application for extension with the instructor, who will in turn seek the permission of the Vice President for Academic Affairs. The Vice President for Academic Affairs will notify the Registrar’s Office of the extension of time, if granted. All Incomplete grades must be removed by the end of the semester following the term in which the Incomplete was received.
If the Incomplete is not removed within the specified time, the Incomplete becomes a failing grade of “F”.
The Incomplete Research (IR) grade is used for research-in-progress which may not be complete within one semester. Incomplete Research (IR) grades must be removed by the end of the first semester after a student finishes her program of study or the grade becomes an “F”.